Construction Executive Assistant Remote

Teams Squared is seeking a highly organized and proactive Executive Assistant to support a high-performing executive team in the construction industry. This fully remote role is ideal for professionals experienced in supporting C-level executives, especially within construction, real estate, or related sectors. As a critical member of the team, you will ensure operational efficiency, manage complex schedules, and coordinate with both internal and external stakeholders, all while upholding the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel for company executives.
• Prepare presentations, reports, and meeting minutes.
• Track action items and ensure timely completion of tasks and project deadlines.
• Coordinate with internal departments, vendors, subcontractors, and clients.
• Assist with project documentation, compliance paperwork, and correspondence.
• Conduct basic research and compile summaries for executive decision-making.
• Support HR, finance, and operations teams with administrative tasks as required.

Required Skills & Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
• Familiarity with the construction industry or experience working with contractors, subcontractors, or project managers.
• Strong understanding of Australian business etiquette and communication styles.
• Excellent organizational, time-management, and problem-solving abilities.
• Tech-savvy, with working knowledge of Google Workspace, Microsoft Office, Slack, Zoom, and project management tools (e.g., Asana, Monday.com).
• Outstanding written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Previous experience supporting construction executives or project teams remotely.
• Knowledge of construction terminology and documentation (such as RFIs, POs, site reports).
• Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required).