Artificial Intelligence

GallerySystems

World-Class Collection Management & Digital Asset Solutions for Museums, Archives & Cultural Institutions

4.8 / 5 Rating
ISO 27001
800+ Museums, Galleries, Libraries & Cultural Organizations Worldwide
ISO/IEC 27001:2022
category
Collection Management System (CMS) / Digital Asset Management (DAM) / Public Access Publishing
Ideal For
Museums, Libraries, Archives, Universities, Cultural Heritage Institutions
deployment
Cloud (SaaS), On-Premise, Hybrid
Integrations
40+ Apps
security
Encrypted object data, role-based access, compliance-grade content governance
API Access
Collection API, Asset API, Public Access API, Metadata API

Product Description

Gallery Systems provides an integrated ecosystem of museum and collection management tools designed to help institutions organize, document, preserve, and share their cultural assets with unparalleled precision and efficiency. Its flagship solutions — such as TMS, eMuseum, Media Studio, and Conservation Studio — support every stage of the collections lifecycle: cataloguing, conservation, digital asset management, loans, exhibitions, acquisitions, and online publishing. With structured metadata, configurable workflows, advanced search, powerful reporting, rights management, and multi-department collaboration, Gallery Systems empowers organizations to maintain accuracy, ensure compliance, and improve operational transparency. eMuseum extends collections online, enabling public access and digital exhibitions with customizable templates and API-driven experiences. AiDOOS enhances the Gallery Systems ecosystem by providing expert configuration, data migration, taxonomy setup, collection workflows, metadata normalization, DAM structuring, public portal customization, and long-term digital operations support. AiDOOS handles complex integrations, automation, QA processes, and governance setup so cultural institutions can focus on stewardship rather than system administration. Together, Gallery Systems + AiDOOS offer a robust, scalable framework that modernizes collection management and enables global access to cultural heritage.

From Challenge to Success

See the transformation in action

Challenge

Managing large, diverse collections is complex and time-consuming.
Institutions struggle with inconsistent metadata and fragmented systems.
Publishing online collections requires technical expertise.
Conservation, loans & exhibition workflows need structured processes.
Migrating legacy data into modern systems is a major barrier.

Results

62%
Faster workflow automation with reduced manual effort
48%
Higher audience engagement across target customer segments
35%
Lower operational workload through AI-driven optimizations

Features

Core Functions at a Glance

Collection & Object Management

Centralize records with rich metadata

Improved accuracy & visibility

Digital Asset Management (DAM)

Organize and preserve high-resolution media

Streamlined access & reuse

Exhibition & Loan Management

Track movement, conditions & documentation

Reduced administrative effort

Conservation Tracking

Document treatments & assessments

Better preservation planning

Online Public Access (eMuseum)

Share digital collections with global audiences

Increased engagement & discoverability


Understand the Value Behind Each Capability.

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Real-World Use Cases

See how teams drive results across industries

Museum Collection Digitization
Manage cataloguing, metadata & digital assets in one ecosystem.
56%
More efficient digitization workflows.
Online Public Collections Portal
Provide searchable online access with eMuseum.
42%
Higher public engagement.
Conservation Laboratory Management
Track treatments, condition reports & workflow timelines.
37%
Improved preservation transparency.

Integrations

Seamlessly connect with your entire tech ecosystem

A

ArchivesSpace / Alma

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Library & archival workflows

D

DAM Systems (Bynder, ResourceSpace)

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Media sync

W

Web CMS (Drupal, WordPress)

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Public access publishing

P

Power BI / Tableau

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Advanced reporting

A

AD/LDAP / SSO

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Enterprise authentication

Pricing, TCO & ROI

Request a meeting to discuss GallerySystems's pricing.

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Customer Success Stories

Real results from real customers

Metropolitan Culture Institute

"AiDOOS migrated decades of legacy data into Gallery Systems flawlessly. Metadata accuracy and team efficiency have improved tremendously."
— Amelia Drake, Chief Registrar

HeritageView Museum Network

"With AiDOOS managing our eMuseum portal, online visitors increased dramatically. Our collection is now accessible worldwide."
— Victor Ramos, Digital Experience Lead

Security, Compliance & Reliability

Enterprise-grade security you can trust

Encrypted Collection & Asset Storage
Protects sensitive cultural records and media.
Role-Based Access & Permissions
Ensures safe departmental collaboration.
Tokenized API Access
Secures syncing with DAM, CMS & library systems.
GDPR & Cultural Data Compliance
Protects sensitive and provenance information.
Audit Trails
Tracks edits, access events, and workflow actions.

Implementation with AiDOOS

Outcome-based delivery with expert support

Delivery Model

Outcome-Based
Pay for results, not hours
Milestone-Driven
Clear deliverables at each phase
Expert Network
Access to certified specialists

Implementation Timeline

Discover
Requirements gathering, current state assessment, success criteria definition
1
Integrate
System connections, data migration, custom configurations
2
Validate
UAT, performance testing, security audits
3
Rollout
Phased deployment, user training, go-live support
4
Optimize
Performance tuning, adoption monitoring, continuous improvement
5

See How It Works for Your Team.

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Alternatives & Comparisons

Find the perfect fit for your needs

Capability GallerySystems Project Custom Dec Superwise Kastle
Customization Excellent
Ease of Use Good
Enterprise Features Excellent
Pricing Good
Integration Ecosystem Excellent
Mobile Experience Fair
AI & Analytics Good
Quick Setup Fair

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Frequently Asked Questions

Everything you need to know

How does AiDOOS help configure Gallery Systems for collections of different types?
AiDOOS sets metadata schemas, vocabularies, workflows & asset structures tailored to artworks, archives, textiles, archaeology, or mixed collections.
Can AiDOOS migrate our legacy data into TMS or eMuseum?
Yes — AiDOOS handles mapping, cleanup, normalization, conversion & validation for structured and unstructured data.
Does Gallery Systems support public online exhibits?
Yes — eMuseum powers public access; AiDOOS customizes templates, layouts & search experiences.
Can AiDOOS integrate Gallery Systems with our DAM or CMS?
Absolutely — AiDOOS configures API sync, asset linking, metadata harmonization & automated publishing flows.
How does AiDOOS optimize conservation workflows?
By building templates, automating condition reporting, structuring treatment documentation & setting review cycles.
Does Gallery Systems help with exhibition planning?
Yes — and AiDOOS configures movement logs, object lists, spatial needs & lender documents.
How does AiDOOS support ongoing governance of our data?
AiDOOS creates taxonomy rules, data validation scripts, QA checks, and continuous metadata improvements.