Remote Administrative Assistant Role

Join PermitFlow in our mission to revolutionize the $1.6 trillion U.S. construction market by streamlining and simplifying the construction permitting process. As an Administrative Assistant, you will play a key role in supporting our remote-first team of industry professionals, helping drive operational efficiency and contributing to the long-term success of our innovative software platform.

Job Overview

This position is ideal for a highly organized and proactive individual with proven experience in administrative roles. You will support team operations, facilitate communication, and ensure the smooth execution of daily business functions in a dynamic, growth-oriented environment.

Key Responsibilities

• Provide comprehensive administrative support to multiple teams and executives.
• Coordinate virtual meetings, manage schedules, and facilitate internal communications.
• Assist with document preparation, data entry, and project tracking.
• Ensure the timely completion of permit-related tasks and follow-ups.
• Maintain organized digital files and records in alignment with company standards.

Required Skills & Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Outstanding communication and interpersonal skills.
• Proficiency in MS Office and common computer programs.
• Reliable high-speed internet connection and backup options.
• Laptop or desktop with at least 8 GB RAM and Intel Core i5 processor (or equivalent).
• Quality video camera and noise-cancelling microphone for virtual meetings.
• Flexible, self-motivated approach to business management in a remote setting.