Executive Assistant Role Remote

Leap Tools, a leader in augmented reality solutions for the home decor industry, is seeking a highly organized and proactive Executive Assistant to support our CEO and senior leadership team. In this fully remote role, you will play a crucial part in optimizing executive productivity, managing sensitive communications, and ensuring seamless coordination of travel, meetings, and projects. We offer a flexible work environment, generous benefits, and the opportunity to make an impact in a dynamic, innovative company.

Key Responsibilities

• Coordinate complex travel arrangements, including flights, accommodations, and ground transportation for executives.
• Oversee and manage the CEO's email inbox, prioritizing, responding, and highlighting urgent communications.
• Track meeting action items and follow-ups to ensure timely completion and maximize productivity.
• Prepare meeting agendas and materials, ensuring executives are well-prepared for all engagements.
• Organize and manage the CEO’s calendar, scheduling appointments and optimizing time.
• Facilitate effective communication between the CEO, internal teams, and external stakeholders.

Required Skills & Qualifications

• Excellent business communication skills, both written and verbal.
• Proficiency with online productivity tools (Google Docs, Sheets, Word, Excel).
• Meticulous attention to detail and organizational skills.
• Proven ability to anticipate issues and develop proactive solutions.
• Experience managing comprehensive checklists and to-do lists.
• Ability to maintain confidentiality of sensitive information.
• Adaptability and willingness to take on evolving responsibilities.
• Experience in a start-up or scale-up environment is an asset.
• Strong project or event management abilities.
• Commitment to supporting a diverse and flexible remote work culture.