Pharma Proposal Coordinator

Join CAI, a global leader in consulting services for mission-critical industries, as a Proposal Coordinator. This dynamic role supports business development across pharma and biotech, collaborating with diverse teams to develop high-quality proposals that drive operational performance and reliability. The position offers an engaging environment, requiring strategic thinking, adaptability, and a commitment to excellence.

Job Overview

• Coordinate and develop proposal responses for a range of consulting services in the pharma/biotech sector.
• Work collaboratively with business development, operations, and marketing teams to deliver high-quality client proposals.
• Ensure all proposal submissions meet company standards and are delivered on time in a fast-paced, deadline-driven environment.

Key Responsibilities

• Develop and write detailed proposal responses, qualification packages, and presentations.
• Manage proposal schedules, compliance matrices, and track assignments and action items.
• Collaborate with business area leaders and support market research, competitor analysis, and client intelligence.
• Coordinate with Marketing for collateral and sales support materials.
• Record and manage proposal information in the CRM database, ensuring accuracy throughout the proposal process.
• Lead final proposal formatting, production, and ensure on-time delivery.

Requirements & Qualifications

• Bachelor’s degree in English, liberal arts, business, engineering, marketing, or equivalent experience.
• Minimum 3-5 years’ experience developing and producing proposals, ideally within the pharma/biotech industry.
• Exceptional written and verbal communication skills, with a professional demeanor.
• Strong interpersonal skills and a proven ability to collaborate with multi-disciplinary teams.
• Proficiency in Microsoft Word, Excel, PowerPoint, and experience with CRM databases.
• Ability to work with Adobe and Microsoft templates, complying with corporate standards.
• Excellent time management, organization, and resource management skills.
• Ability to handle shifting priorities, meet tight deadlines, and maintain attention to detail in a fast-paced environment.