Workplace Coordinator

New

Skills

Budgeting Google Workspace Slack

Own front desk operations; be first contact for guests and employees. Coordinate end-to-end onsite interviews: scheduling, panel confirmations, hosting. Manage guest check-in and hospitality; protect confidentiality and accessibility. Prepare candidate materials and rooms; ensure on-time starts. Coordinate vendors for cleaning, catering, maintenance; handle mail and tickets. Keep supplies, snacks, and amenities stocked; proactive inventory tracking. Experience in workplace, recruiting coordination, hospitality, or similar. Experience with Google Workspace, Slack, and calendar scheduling; quick to learn ATS. Strong organization and follow-through; accurate checklists and records. Clear, professional communication with candidates, employees, vendors, and partners. Discretion handling sensitive information; inclusive, hospitality-first mindset. Basic procurement and budgeting; compare quotes and reconcile deliveries. Equity offered to Berlin-based employees. Profitability and growth; startup with success. Central Berlin Office for collaboration. Transport subsidy, meals, language learning, Urban Sports Club, and more. Equal opportunity employer; diverse and inclusive.

Key Responsibilities
  • Own front desk operations
  • Coordinate end-to-end onsite interviews
  • Manage guest check-in and hospitality
  • Prepare candidate materials and rooms
  • Coordinate vendors for cleaning, catering, maintenance
Required Skills & Qualifications
  • Experience in workplace or recruiting coordination
  • Experience with Google Workspace, Slack, and calendar scheduling
  • Strong organization and follow-through
  • Clear and professional communication
  • Basic procurement and budgeting skills

Job Type: Remote

Salary: Not Disclosed

Experience: Entry

Duration: 12 Months

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